Job Description

Reception/Office Management

  • Screen and route calls promptly, accurately and in a professional manner. Organize and distribute mail, pkgs. and Faxes.
  • Work closely with security to follow visitor policy. Maintain a professional operation and safety standards when receiving visitors
  • Develop, update and execute front desk procedures and train backup receptionists.
  • Contact and follow-up with the maintenance dept. to address problems in the HQ facility.
  • Purchase, stock and maintain inventories of all office supplies.
  • Assist with obtaining Insurance certificates as needed
  • Order lunches when requested for team meetings
  • Order flowers when requested for employees or customers

 HR

  • Print and program all access cards for employees, vendors and visitors as directed. Program these for Fastenal access where needed.
  • Upload employee documents to HRIS as directed.
  • Create POs , set up new vendors, and communicate with accounting and vendors on payments when needed.
  • Reconcile and approve invoices.
  • Update/provide employee name plates for desks.
  • Organize and maintain HR supply room
  • Place orders with HR vendors as needed
  • Set up interviews, and screen for basic requirements when needed
  • Create tickets for marketing or IT requests when requested

 Travel Management

  • Set up new employees, guest accounts and group accounts into the Egencia system.
  • Book flights, hotels and cars when required.
  • Cancel and change flights as requested.
  • Run Reports when asked (ie: annual spends)
  • Schedule flights/hotels for interview candidates in Egencia.
  • Submit expenses for interviewees and send reimbursement checks via FedEx.
  • Communicate with Egencia’s account executives to accomplish goals, obtain refunds, report complaints

Requirements:

  • Microsoft Office proficient (Excel, Word, Powerpoint)
  • Experience on phone reception systems
  • Experience in public facing role
  • Well organized

 

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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